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Your Company Return On Investment, Scan your documents and retrive, store and email from your computer. Top 10 Reasons to Scan Documents 10. Because it's less bulky to carry a CD than a 4-drawer filing cabinet 9. It's fun to use a scanner 8. Disk is cheap 7. You can spill coffee on the computer without staining the document 6. So you can make paper airplanes 5. Everybody is scanning everything 4. So you can annotate them later 3. When it absolutely, positively has to be there.. immediately 2. It makes file clerks and record managers feel high tech and important And the one reason people scan their documents is:
You can't cut your finger on a digital image! After all these agonizing years of trying to automate document archival and retrieval, it seems that historical and current documents are available at the click of a mouse. It makes perfect sense that individuals can retrieve documents through a standard Web browser, query document attributes and Presto, the document appears. Magic.. Almost. Amazing.. Most definite. Does this technology now make everything installed to date obsolete? Can an organization provide a secure web application that can allow employees, suppliers, consultants and customers access to information faster than ever before?
Did electronic document distribution just take 2 giant steps forward, while hardcopy delivery and CD creation took 2 back? Sort of like what television did to going out to the movies. Anybody notice that television is still around 50 years later. Web retrieval isn't the only choice, it's the obvious choice.
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Disk is cheap, again
Just when storage costs started becoming affordable, they got cheaper. Imagine a PC that comes standard with 50 Gbytes. How about a 80 Gbyte hard-drive for $300 or SAN (Storage Area Networks) or NAS (Network Attached Storage) that starts at a Terabyte. Not only is storage the cheapest it's ever been, it's also easier to connect, configure and access.
With hard disk so cheap, do we still need optical disk? The answer is maybe, the bar was just raised is all. Optical is still great for archival and offers the lowest cost per Gbyte, but maybe only the really large requirements need it. If you have a document retrieval application that you want to put up on the Web, to make documents immediately accessible, would you consider an ASP (Application Service Provider)? For needs analysis and cost proposal, email kathy@smoothsolutions.com. Feel free to describe your application or vision.
Stop drowning in a sea of paper Message from the Editor, Imaging in the New Millennium by Michael Harris
The biggest difference between imaging in the last millennium versus the new is perception and attitude. In the last millennium, imaging was in it's adolescence, awkward to use, expensive to implement and hardly worth the paper it eliminated. In the year 2000, imaging is good, digital storage and retrieval is an accepted standard and e-commerce is a reality.
Of course changes in perception and attitude are a result of many technical advancements in communications, storage and computer performance.
This time around, imaging and document management are clearly mainstream.
Smooth Solutions recognizes that the growth of wide-spread imaging is creating demand for vendors like ourselves that add value by providing high quality services that make implementation more productive.
In fact Smooth now has over 40 scanners in our conversion center and several application engineers to help guarantee compatibility, to help customize and ease the upload of data and images. In addition, we have put conversion teams together to address industry specific scanning requirements. We also think we found a niche in providing an on-site scanning specialty. (Mike wrote this article years ago so some of
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About the Author
Document Imaging, Document Scanning, microfilm, microfiche, large format, drawings, maps aperture cards, roll film, 35mm 16mm, manuals, marketing literature, research, and R & D, Document Imaging... New York, New Jersey, PA, CT ...Scanning Onsite or mail them to SI!! HIPAA, DARM, OPRA, you have lots of filing cabinets, then going paperless is the answer...and have most of your documents on your computer!